Granite Construction Project Administrator in Wichita, Kansas
Building a career at Granite may be the most valuable thing you could do...
Are you interested in the opportunity to work for an industry-leading company that will give you the experience and exposure you need to build your career and personal brand? If so, then you've come to the right place!
Since 1922, Granite Construction has continued its long standing commitment to building some of America's largest infrastructure projects including highways, bridges, dams, rail, and power. Recognized as one of the top 25 largest construction companies in the U.S., Granite specializes in complex infrastructure projects and provides award-winning construction services in mining, earthwork, water/sewer, power, tunneling, rail, highway and bridge construction. Granite also produces construction materials-sand, gravel, ready-mix, recycled asphalt product and asphalt concrete, and is a proven leader in alternative procurement project delivery.
At Granite, our employees are our most valued asset and we are passionate about retaining, developing, and recruiting the best talent available. Our employees reflect our core values: Honesty, Integrity, Fairness, Accountability, Consideration of Others, Pursuit of Excellence, Reliability Safety and Citizenship and we are continuously looking for individuals who possess a winning attitude and share our Core Values. In exchange, we help you build a career that no other company can duplicate. You will be part of a learning culture, where teamwork and collaboration are encouraged, excellence is rewarded, and diversity is respected and valued. Add our award winning safety program, ethics, reputation, and a commitment to continuous improvement and you'll see that we are building more than infrastructure—together, we are building your future.
This position is responsible for assisting and supporting Project Managers, Estimating Teams and/or Project Engineers in performing multiple administrative functions to ensure efficient, cost effective and professional project operations.
Essential Job Accountabilities
Support Project Managers, Estimating Teams and Project Engineers with validation of Disadvantaged Business Enterprise (DBE) certifications and compliance documentation during the Project's Bidding Phase (Pre-award), including good faith efforts to comply with State and Federal requirements for DBE participation.
Support the project managers with attainment of DBE supplier participation goals mandated in the prime contract.
Support the project team's documentation of the validation of DBE's commercially useful function requirements, DBE payment certifications, and Granite's good faith efforts to attain DBE goals during the Project Execution Phase (Post-award) to ensure compliance with Federal and State contract requirements.
Prepare and update project Tracking Logs and submit to Project manager to ensure Project progress is accurately measured.
Review and update Materials Request Form (MRF) with correct cost codes for internal material transfers to properly account for project costs.
Assist Project team in preparing subcontractor payments and prime contract billings to ensure subcontractor payments and client billings are timely.
Prepare extra work billings from Daily Extra Work Reports to ensure timely payment from owner and certified payrolls are in alignment.
Assist project team in obtaining quotes from subcontractors and vendors to support the project to ensure competitive pricing and terms.
Perform a variety of administrative and office support functions to ensure the daily operations of the department run efficiently.
Assist Project Manager and Project Engineer in translating cost estimates into the project budgets including setup of project budgets, cost codes, project workers' compensation codes and historical cost tracking codes to ensure accurate project budgeting.
Maintain project documentation and safekeeping to ensure compliance with project document management processes and systems.
High School diploma or equivalent required
BA or Associates Degree or equivalent experience preferred
2+ years administrative work experience required
4+ years construction administration experience preferred
Knowledge, skills, and abilities
Proficiency with MS Office products (Word, Excel, Outlook, etc.)
Excellent interpersonal, communication (verbal and written), and organizational skills
High attention to detail, timeliness and accuracy
Experience with Project Purchasing (Materials, Subcontracts, Construction Site Support) and Account Payable processing in Oracle, JD Edwards, SAP or other ERP system preferred
Experience with construction project administration including cost tracking and project controls
Ability to work independently and prioritize multiple tasks with deadlines
Potential Travel 25-50% of time
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
About Granite Construction Incorporated
Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite Construction is an Affirmative Action/Equal Opportunity Employer of Minorities, Females, Protected Veterans, Individuals with Disabilities and a Drug-Free Workplace. For additional information on applicant/employee rights please click here (http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf).
Notice to Staffing Agencies
Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.