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Veterans Affairs, Veterans Health Administration Medical Records Administrator - Chief Health Information Management in Wichita, Kansas


The Wichita VA Medical Center is recruiting for a Supervisory Medical Records Administrator, Chief of HIMS position. Come work in the largest city in the state of Kansas. The Wichita metro population is roughly 500,000. It is a charming area with a relatively reasonable cost for housing, 28 art galleries, 33 museums, and award-winning cultural opportunities. We are proudly home to the Wichita State Shockers Men's College Basketball team. Live and work in the heart of America!


This position serves as the Supervisory Medical Record Administrator (MRA), Chief, Health Information Management (CHIM) for the Robert J Dole Wichita VA Medical Center. The Supervisory MRA (CHIM) is delegated full program management and supervisory responsibility to direct professional medical records administrators (MRA), medical records technicians (MRT), and other support staff in medical health information work. This is considered the typical managerial and supervisory level at most VA Medical Centers that are of level 2 and 3 complexity. MRAs in this assignment provide technical advice, planning, and evaluation regarding health information management issues impacting the overall program on a regular and recurring basis. The MRA is the highest-level professional position at the facility with responsibility for the management and direction of the health information management program and services. This position is considered a key advisor to the Chief of Staff, Executive Management, and clinicians and is responsible for providing technical guidance on health information issues such as documentation requirements, liability issues, advance directives, informed consent, patient privacy and confidentiality, etc. The CHIM at this level has the full complement of HIM supervisory responsibility including coding, scanning, release of information, and Incomplete records, which consists of a mixture of HT38 (675 and 669) and T5 positions. They may also oversee the facility Records Manager.

The CHIM establishes policies, procedures, responsibilities, and requirements for HIM-related matters, such as health record documentation, coding and clinical documentation improvement, release of information, file room/scanning, records management, transcription and medical speech recognition, as well as the overall management of health information and Veterans health records. They oversee implementation and adherence to HIM industry standards, policies, procedures, laws, regulations, and accrediting bodies. They ensure that the facility is in compliance with applicable standards by completing HIM audits, developing healthcare data reports, and statistical information, for timely and accurate reporting. They monitor HIM performance through dashboards, productivity standards, and benchmarking. The CHIM participates in establishing and implementing strategic facility and HIM Department goals, controlling program activity costs, budgeting, procurement, and property management to achieve goals and improve processes. They monitor and manage HIM workflow to ensure program objectives are met. They effectively communicate and negotiate with staff at all levels of the organization. The CHIM communicates with medical center staff and external organizations to promote compliance with regulations, guidelines, policies, and procedures to meet the goal of excellent patient care. They ensure quality and efficiency for all areas and processes of the HIM department. They develop and implement HIM departmental short-term and long-term budgets, to include contracts, equipment, space, training, and staffing plans. Work Schedule: Monday - Friday 0800 - 1630

Financial Disclosure Report: Not Required

Salary: $76,721 - $99,741 Functional Statement: GS-0669-12, Supervisory Medical Records Administrator, Chief HIMS A Recruitment or Relocation Incentive may be available for a highly qualified candidate. Permanent Change of Station move may be authorized for a highly qualified candidate. Resume must include the following information for each job listed: job title, duties, start and end dates, full time or part time status (include hours worked per week). Be sure that your resume clearly supports your responses to all the questions by addressing your work experience in detail. We cannot make assumptions regarding your qualifications.


Conditions of Employment


BASIC REQUIREMENTS Citizenship. Citizen of the United States. (Non-citizens may be appointed when it is not possible to recruit qualified candidates in accordance with chapter 3, section A, paragraph 3g, this part.) English Language Proficiency MRAs must be proficient in spoken and written English in accordance with chapter 2, section D, paragraph 5a, this part. Education or Experience (1) Experience. Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems demonstrating a knowledge of medical terminology, medical records procedures, medical coding, or medical, administrative, and legal requirements of health care delivery systems. OR, (2) Education. Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology. OR, (3) Experience/Education Combination. Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements. For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination. Certification. Persons hired above the full performance level of the GS-0669 series (GS-12) must have HIM Certification through AHIMA. Grade Determinations at the GS-12 level: In addition to the basic requirements for employment, the following criteria must be met to qualify at the GS-12 level. (1) At least 1 year of creditable experience equivalent to the next lower grade level (GS-11) that demonstrates the KSAs described at that level.

AND, (2) Certification. Employees at this level must have a HIM Certification. NOTE: Health Information Management (HIM) Certification. Higher-level health information management certification is limited to certification obtained through AHIMA. To be acceptable for qualifications, the specific certification must represent a comprehensive competency in the occupation. Certification titles may change and certifications that meet the definition of HIM certification may be added/removed by the above certifying body; however, current HIM certifications include Registered Health Information Technician (RHIT) and Registered Health Information Administrator (RHIA).

AND, (3) The candidate must demonstrate the following professional KSAs.

Demonstrated Knowledge, Skills, and Abilities: Ability to determine and evaluate compliance with legal, ethical, and regulatory guidelines and accrediting bodies, as they apply to health information] management. Skill in evaluating, developing and implementing new policies, procedures, and programs. Ability to provide program oversight, including advisory and technical expertise on a range of health information management practices and guidelines to staff at various levels. Ability to develop and conduct training on health information management programs, policies, procedures, and performance improvement activities. Ability to effectively procure and manage HIM resources (i.e. space, staffing, education, budget, etc.). Ability to provide the full range of supervisory duties to include assignment of work; completing performance evaluations; selection of staff; and recommendation of awards, advancements, and disciplinary actions. Customer service skills necessary to effectively communicate (written and verbal) and interact with all levels of hospital personnel, physicians, patients, and outside agencies. Ability to deal effectively with sensitive and/or complex situations. If the experience is not detailed in your resume, then it is recommended to update your resume and/or include a separate document that speaks to the above list of KSAs. We cannot assume any information, please be very specific in listing your experience. Creditable Experience. Experience is only creditable if it is in health information management and is directly related to the position to be filled. To be creditable, the candidate's experience must have demonstrated the use of knowledge, skills, and abilities associated with current practice. Experience satisfying this requirement must be active practice, which is paid/non-paid employment as an MRT/MRA or related field such as medical coding, qualitative and quantitative health record analysis, Health Insurance Portability & Accountability Act privacy and release of information, or preparation, maintenance, and management of health records. Qualifying experience must be comparable to the next lower grade, GS-11. Experience at this level may include, but is not limited to, performing data mining; complex data analysis; and interpreting and transforming data into accurate, consistent, and timely information in support of the business and operational needs of the HIM department and organization. Presenting findings and recommendations to the Chief of HIM and facility leadership. Performing workflow analyses, recommending process improvements, identifying and implementing best practices, and implementing changes as needed to improve the productivity and quality controls of the HIM department. Preparing workload and production reports, monitoring trends to identify efficiencies and outliers, and recommending appropriate actions which may involve collaborating with staff at all levels. Compiling diagnostic, procedural, and statistical data, and presenting reports. Leading health record reviews. References: VA Handbook 5005/15 Part II Appendix G33, Medical Records Administrator Qualification Standard.

Physical Requirements: Most of the work is sedentary. Must be able to communicate with leadership and staff. May involve carrying light loads such as paper files.


IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional Information

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This position is in the Excepted Service and does not confer competitive status. VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. If you are unable to apply online view the following link for information regarding an Alternate Application.