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Kansas Employer Administrative Specialist-Engineering in Wichita, Kansas

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/12319222

Position Title

Administrative Specialist-Engineering

Position Number


Position Status


Regular Work Hours

8:00AM – 5:00PM, Monday – Friday.


Wichita, KS - WSU Main Campus


University Overview

Wichita State University has a long tradition of innovation and entrepreneurship that spurs the economy and serves the needs of the local community. This is the place where anything is possible. Where collaboration and innovative ideas shape the future, and entrepreneurship is in our bones. If you have the creativity, passion and insight to help us build a brighter future for our city, state and world—this is the place where you belong.

Position Specific Responsibilities

The Administrative Specialist for Industrial, Systems, and Manufacturing Engineering is necessary to assist the department chair by providing front office support services for faculty and students; help faculty with purchasing activities, processing hiring forms for graduate assistants and students; and supporting the department with any requests they may have.

Summary of Responsibilities

Performs a variety of professional and administrative duties that facilitate the operations of a function(s), program(s), and/or department(s).

Essential Functions

Supports the programs and services provided by the department(s) by performing varied or related processes which may include creating and maintaining databases and websites, monitoring, facilitating, and enforcing compliance with established criteria, guidelines and standards, etc.May coordinate, attend, prepare materials for and/or take minutes at meetings and special events.May prepare or assist in the preparation of budgets, grant applications, proposals, status reports and/or financial statements.May identify and pursue ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors and staff.May order and maintain sufficient inventory of office supplies and equipment.May be assigned to lead, assist, coordinate or support special projects as needed,


Wichita State University is committed to inclusive excellence. WSU is the only urban-serving public university in Kansas and has the most diverse student body of all the Kansas state universities. Wichita State University recruits, employs, trains, compensates, and promotes regardless of age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, parental status, political affiliation, pregnancy, race, religion, sex, sexual orientation, or status as a veteran. Wichita State University has a clear goal in this regard: to be the place where our talented faculty and staff reflect and promote the evolving diversity of our society. We pride ourselves on being the most innovative university in Kansas, delivering the best educational experience to our students with the distinction for opening pathways to real-life learning, applied research and career opportunities that make people want to stay in Kansas. Our campus provides an experience that promotes all forms of diversity, equity and inclusion, a place to learn, work, live and play.


Minimum Education

High school diploma or equivalent by hire date

Preferred Education

Minimum Experience

Two (2) years of experience in general office, clerical, administrative support or related field

Preferred Experience

Knowledge, Skills and Abilities

· Excellent interpersonal and telephone skills required to deal directly with students, faculty and staff, the public and office co-workers in a very friendly and professional manner.

· Knowledge of using Windows, MS Office, Internet research.

· Excellent interpersonal verbal and written communication skills.

· Knowledge of office ethics and proper office behavior.

· Attention to details as well as excellent organization and record keeping skills.

· Commitment to customer service to present positive image of the University.

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