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Black & Veatch Senior Subcontracts Administrator - Hybrid/Field in Topeka, Kansas

Senior Subcontracts Administrator - Hybrid/Field

Date: Nov 11, 2022


Salt Lake City, UT, US US

Company: Black & Veatch Family of Companies

Job Summary

The Senior Subcontracts Administrator is responsible for moderately-complex to complex construction subcontract development and administration in support of project requirements within the Subcontracts Group. This role will require qualifying suppliers, issues requests for proposals, evaluates proposals, maintaining the subcontract relationship and files in accordance to established procedures. This position will also be responsible for administering and/or ensuring adherence to our Subcontracts Field Management process.

This position will travel to the site frequently.

Note: At B&V, the internal title used will be “Senior Subcontracts Representative”

Key Responsibilities


  • Assigned moderately complex to complex subcontracts.

  • Files appropriate record documents and follows filing rules.

  • Proficient in the basic functions of the applicable software.

  • Trains others concerning the subcontracts processes.

  • Provides input to portions of new and/or revised procedures or documents.

Subcontract Development Responsibilities (if assigned):

  • Prepares subcontract documents and bidders lists.

  • Prepares, issues and manages the bidding process.

  • Leads and manages the bid evaluation process through the distribution of proposals, preparation of the commercial portion of the bid tabulation, and collaboration with the technical team regarding the technical evaluation. Makes recommendations for selected bidder(s) and for award.

  • Leads, schedules, coordinates and manages the negotiation process. Able to resolve complex commercial terms and conditions exceptions.

  • Manages the award and conforming process.

  • Ensures subcontractor compliance with Prequalification requirements (safety, financial, construction, quality)

  • Understands the Owner's contract and may be responsible for the incorporation of appropriate scope-specific flowdowns into Subcontracts under oversight.

Subcontract Administration Responsibilities (if assigned):

  • Run kick off and meetings; draft/issue meeting minutes for assigned subcontracts

  • Draft/log formal correspondence for assigned subcontractors

  • Perform change management duties for assigned subcontracts

  • Review and process invoices for assigned subcontracts

  • Closeout assigned subcontracts

  • Participates in the resolution of backcharges, claim and liquidated damages with assigned subcontractors; assists other team members with the same, as needed.#LI-CG1

Management Responsibilities

Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.

Preferred Qualifications

High school diploma preferred. BA or BS degree in Construction Management, Engineering, Purchasing, Business, Technical or related field preferred. Relevant experience may be substituted for a degree.Four (4) years of relevant industry experience preferred or proven ability to perform at the capacity identified herein.

Preferred skills:

  • Strong Analytical / organizational skills

  • Advanced communications skills, both written and oral

  • General computer skills, Microsoft suite

  • Initiative, self starter, highly motivated

  • Attention to detail

  • Interpersonal skills

  • Mathematical skills

  • Advanced problem solving skills

  • Strong knowledge of construction disciplines, construction means & methods and construction equipment

  • Strong understanding of commercial terms and conditions

  • Strong understanding of Company’s processes relevant to this position

  • Ability to prioritize team workflow and make adjustments, as necessary

  • Knowledge of Project Process Management

Minimum Qualifications

All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment/Physical Demands

  • Normal office/field environment

  • Includes, but may not be limited to:

  • Sitting, talking, grasping, hearing, keyboard input, seeing and writing.

  • Reaching, kneeling, lifting, stooping, crouching, walking, and standing for extended periods of time.

  • Ability to travel

  • Willing to relocate


Manages complexity

Communicates effectively

Balances stakeholders

Decision quality

Manages conflict

Salary Plan

PCR: Procurement

Job Grade


Nearest Major Market: Salt Lake City

Job Segment: Engineer, Engineering