Veterans Affairs, Veterans Health Administration Secretary (OA) in Topeka, Kansas
Summary First Area of Consideration (AOC) will be given to NAGE (EKHCS permanent employees), Topeka, KS (including Veteran Canteen Service Employees who have served on a permanent appointment for 90 days or more). Second AOC will be given to any additional permanent employees of EKHCS. Third AOC will be status eligibles to include special appointing authorities. Responsibilities The incumbent will serve as a Secretary (OA) in the Business Office service line at VA Eastern Kansas Health Care System (EKHCS) Colmery-O'Neal VA, Topeka, KS campus, and nine (9) Community Base Outpatient Clinics (CBOCs). The facility is a complex health care system providing a full array of primary care, specialty care, mental health, and long-term care services. The primary duties include providing secretarial/clerical support to five business office sections each with unique functions, coordinate meetings and functions, provide clerical support to over 200 service line staff, gather and compile data from various sources. Duties include but are not limited to: Edits outgoing letters and memos Take minutes at meetings Provides general mail and correspondence services Prepares a variety of recurring reports. Researches files and assembles background information on the subject of incoming material. Prepares documentation for all personnel actions Submits requests for changes in work schedule, new tours of duty and other payroll data. Screens incoming calls and visitors. Preforms office automation duties such as electronic mail, desktop publishing, calendar, spreadsheets, etc. Acts as the Service Line point of contact for on-the-job accidents and illnesses. Provides assistance with computer problems and data access. Other duties as assigned. Work Schedule: Monday - Friday 8:00 AM - 4:30 PM Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA), PD#06570 Relocation/Recruitment Incentives: Not authorized. Financial Disclosure Report: Not required. Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/26/2022. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: GS-06 Specialized Experience Requirements: you must have one (1) full year of specialized experience next with the particular knowledge, skills and abilities to perform successfully the duties of the position and that is typically in or related to the work of the position to be filled. In order to be creditable this specialized experience must be equivalent to at least at the GS-05 level. Examples of specialized experience would typically include, but are not limited to: experience that demonstrates knowledge of secretary duties, priorities, views and program goals to perform non-routine assignments independently and to coordinate certain situations/solutions to issues without having to seek advice from management. Recognizing changing priorities and in and adapting and responding to fluctuating workloads and unanticipated deadlines; coordinates these priorities with other sections of a Service Line. Utilization of judgment, tact, and diplomacy when responding verbally or in writing to inquiries from Veterans, representatives of Congressional offices, state and city government, veteran service organizations and the community in general. Experience with advising staff and giving instruction concerning matters such as directives, reports, correspondence, preparation of minutes, etc. Experience taking and transcribing dictation. In-depth working knowledge of Microsoft Office to compile statistics reports. Typing Proficiency Requirements: In addition to meeting experience requirements, applicants for this position must be able to type at least 40 words per minute based on a 5 minute sample with three or fewer errors. Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. You will be rated on the following Competencies for this position: Administration and ManagementCommunicationComputer SkillsOrganizational StewardshipWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary; however, some light lifting, under 15 pounds; light carrying, under 15 pounds walking; use of fingers will be required. Extended periods of time are spent at the computer, both entering and extracting information. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.