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Guidehouse Payroll Tax Analyst in Topeka, Kansas


Guidehouse is a leading global provider of consulting services to the public and commercial markets with broad capabilities in management, technology, and risk consulting. We help clients address their toughest challenges and navigate significant regulatory pressures with a focus on transformational change, business resiliency, and technology-driven innovation. Across a range of advisory, consulting, outsourcing, and digital services, we create scalable, innovative solutions that prepare our clients for future growth and success. The company has more than 10,000 professionals in over 50 locations globally. Guidehouse is a Veritas Capital portfolio company, led by seasoned professionals with proven and diverse expertise in traditional and emerging technologies, markets, and agenda-setting issues driving national and global economies. For more information, please visit: www.guidehouse.com.


The Payroll Tax Analyst reports to the Senior Director of Payroll Tax and Compliance. He/she is responsible for ensuring compliance with Federal, State, and Local payroll tax rules and regulations for domestic and mobility assignment (expat, inpat, frequent business traveler) employees, including the preparation, computation and reporting of associated tax liabilities for payroll filings. He/she will work directly with the Payroll processing team, ADP outsourced service departments and other human resource and finance functions to ensure tax compliance.

Major Responsibilities:

  • Research laws and regulations regarding taxes and withholding procedures

  • Investigate, analyze and respond timely and accurately to tax inquiries and audits from both internal customers and external agencies.

  • Manage the Payroll Tax service provider in the accurate preparation and timely submission of periodic federal, state, and local tax filings and deposits for all entities; including production and reconciliations of W-2s and W-2Cs.

  • Research state and local withholding requirements to ensure new and existing employees are set up to tax correctly.

  • Manage the effects of mergers and re-organizations by working closely with outside vendors and tax authorities.

  • Audit, reconcile and balance all periodic, supplemental, quarterly and annual payrolls, as well as annual W2 and W2C filings.

  • Ensure hypothetical and/or non-US tax withholding amounts are received and implemented in a timely basis.

  • Lead payroll efforts in ensuring payroll tax compliance for Visa holding employees

  • Develop strategic solutions with Mobility Partner

  • Support Payroll reporting requirements as necessary

  • Principles and practices of program implementation


Key Competencies:

  • Thorough knowledge of current Federal, State and Local tax laws as well as methods for researching laws and subscribing to services who provide alerts impacting the States / Locations in which Applied Materials has reporting requirements

  • Thorough knowledge of the end-to-end Payroll processes and outsourced service delivery model

  • Responsible for tax reconciliation for cyclical processing and end of the period activities including resolving and researching demographic, wage and liability errors and issues

  • Collaborate with cross-functional teams to ensure sound tax services and high levels of customer service

  • Stay up to date of all changes required to support tax reporting agencies such as taxability changes

  • Proven competencies, particularly in the area of communications, multi-state payroll, analysis and related decision-making, and problem solving

  • Recognizes problems and responds quickly, systematically gathers information, sorts through complex issues, addresses root cause of issues, makes timely decisions, can make and communicate difficult decisions.

  • Participate in balancing activities related to amended filing requests

  • Maintain process documents

  • Amendment error review and collection and filing assessment

  • Handles performance problems with 3rd Party tax provider decisively and objectively, is direct but tactful, provides guidance and assistance to improve performance.

  • Excellent customer service, technical, time management, and analytical skills.

  • Communication skills including ability to communicate with remote work force across the US.

  • Proficient in Microsoft Office applications

  • Work effectively under pressure

  • Strong work ethic focused on producing results and adding value to the team and company

  • Ability to work in a team environment and establishes strong working relationship with peers

  • Principles and practices of program implementation

    Education and Experience:

  • Bachelor’s degree from a four-year college or university with a major in accounting or finance or equivalent combination of education and experience

  • CPP or CPA preferred

  • 6+ years of experience in payroll tax research and compliance

  • Experience in US multi-state payroll environment

  • Proficient skills with Microsoft Office applications

  • Experience with comprehensive payroll outsourced model or outsourced payroll tax model

  • Payroll system implementation experience preferred

Additional Requirements

  • The successful candidate must not be subject to employment restrictions from a former employer (such as a non-compete) that would prevent the candidate from performing the job responsibilities as described.

  • This role can be based virtually from anywhere regionally in the following time zones: Eastern and Central


About Guidehouse

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.

Rewards and Benefits

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

  • Medical, Rx, Dental & Vision Insurance

  • Personal and Family Sick Time & Company Paid Holidays

  • Position may be eligible for a discretionary variable incentive bonus

  • Parental Leave and Adoption Assistance

  • 401(k) Retirement Plan

  • Basic Life & Supplemental Life

  • Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

  • Short-Term & Long-Term Disability

  • Tuition Reimbursement, Personal Development & Learning Opportunities

  • Skills Development & Certifications

  • Employee Referral Program

  • Corporate Sponsored Events & Community Outreach

  • Emergency Back-Up Childcare Program