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Canon USA & Affiliates Payroll Spec in Topeka, Kansas

Payroll Spec - req1194


The Payroll Specialist assists the finance department with day-to-day, monthly and year-end operations of Payroll while ensuring payroll is accurate and completed in a timely manner. Collects and reviews employee information, validates work hours for the accurate calculation of wages, and maintains accurate payroll records. Performs all duties in accordance with the company's policies and procedures, all US state and federal laws and regulations, wherein the company operates.


The Payroll Specialist is a remote position, supporting the corporate payroll functions.

The ideal candidate would reside in the PST or MT time zones.

  • Performs daily payroll department operations for over 1,100 employees.

  • Serves as the primary point of contact by researching and delivering solutions to employees.

  • Process payroll workflow to ensure all payroll transactions are timely and accurately.

  • Subject matter expert for the Time and Attendance system, including understanding of the configuration and setup.

  • Reviews and resolves Time and Attendance discrepancies through contact with managers/employees.

  • Reviews PTO, Garnishments, Retro Pay, Tax items and Child Support.

  • Oversees and ensures timecards are completed and finalized to meet required semi-monthly payroll deadlines.

  • Provides customer service to employees and managers regarding questions about timecards and hours worked.

  • Monitors and ensures that paid time off accruals are working properly in the Time and Attendance system.

  • Works closely with the Payroll Analyst and HRIS and is responsible for resolving any instances of missing information or issues.

  • Responds to inquiries from management and employees regarding general payroll issues such as personal information changes, Time and Attendance discrepancies, paid time off questions, etc.

  • Prepares and distributes semi-monthly timecard reports and month end payroll reports to select departments.

  • Creates ad-hoc reports from Payroll and Time and Attendance system on an as-needed basis.

  • Runs reports and compiles information for various states for month end Bureau of Labor Statistics Reporting and Multi-Worksite Reporting.

  • Oversees and maintains employee payroll files and multi-state tax documents and federal law knowledge, including year-end archiving.

  • Receives and distributes payroll related mail.

  • Serves as backup to Payroll Analyst.

  • Performs other duties as assigned.




  • Working knowledge of outsourced payroll/time and attendance systems and output files, ADP/eTime required.

  • Ability to communicate effectively in both oral and written form.

  • Ability to handle difficult and stressful situations with professional composure.

  • Ability to process information logically.

  • Ability to recognize, analyze, and solve a variety of problems.

  • Ability to set priorities and complete assignments on time.

  • Ability to analyze, organize and prioritize work while meeting multiple deadlines.

  • Advanced Microsoft Office Excel and Word.

  • Skill in completing assignments accurately and with attention to detail.

  • Working knowledge of wage and hour laws.

  • Working knowledge of multi-state tax and state and federal law knowledge and potential issues affecting payroll.

  • Ability to maintain privacy and confidentiality.

  • Ability to develop and maintain effective working relationships internally and externally.

  • Ability to work successfully as a member of a team and independently with moderate supervision.

  • Self motivated and able to work overtime when needed.

  • Sarbanes Oxley experience, preferred.

  • High School or GED

  • 3-5 years General payroll and payroll processing experience.

  • Min: $47,900 annual equivalency to Max: $67,000 annual equivalency.



About us!

Canon Medical Systems USA, Inc., a world leader in diagnostic imaging, is in search of qualified candidates to fill our open positions. Canon Medical Systems offers a competitive salary and benefits package, we support a diverse workplace and are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, sexual orientation, gender identity, religion, national origin, protected veteran status, or on the basis of disability. We invite you to join and become part of our Canon family.