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Veterans Affairs, Veterans Health Administration Management Analyst in Topeka, Kansas

Summary This position is located within Behavioral Health Services (BH) at the VA Eastern Kansas Health Care System (VAEKHCS) and supports the Leavenworth and Topeka, Kansas campuses. The incumbent will support a large, complex, and active clinical service comprised of several sections spread across the two main campuses, nine Community Based Outpatient Clinics, and two Individual Disability Evaluation System (IDES) sites in Eastern Kansas. Responsibilities The incumbent will integrate the major elements of operational responsibility: the integration of major and minor data sources within the VA; the analysis of workload at the individual, program, section, and service or system level; and the analysis of clinical practice patterns and clinical outcomes management; the analysis of both inpatient and outpatient programs and functions; and studies and special projects; and aligning the analysis of workload data and clinical practice patterns to Behavioral Health Interdisciplinary Program (BHIP) teams and clinical performance measures. The incumbent is the key information management expert in creating the data streams essential to the operations, organization, and decision making processes across the Behavioral Health Service Line including Psychiatry, Psychology, Domiciliary, and the Chaplain Service. The analyses provided by the incumbent will enable service line leadership and administration to assess risk factors, clinical outcomes, and forecast internal and external trends. The incumbent will be the resident expert on Vista, VSSC, the Arc, ProClarity, and other VA information systems. Their expertise will also include the derivation of pertinent data sources from information streams, the use of statistical analyses and the developmental research work for the application of software and hardware by service staff for both administrative and clinical applications. The incumbent will aggregate data sets using appropriate analyses of current clinical operations and clinical practice patterns. The incumbent will integrate individual provider data into meaningful group or sub-set information analyses such as, but not limited to, acute inpatient unit admissions patterns, length of stay, bed days of care and medication and usage practices and patterns. The incumbent will develop the data information systems designed to analyze the objectives or goals defined in the annual performance plan for Behavioral Health Service. The analyses will provide insight into current operations, planned operational changes through the strategic plan and performance plan and the impact of the intervention on current operational models and practice or care patterns. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: 8:00-4:30pm Monday-Friday Compressed/Flexible: Not available Telework: Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Management Analyst/PD05228A Relocation/Recruitment Incentives: No Permanent Change of Station (PCS): No PCS Appraised Value Offer (AVO): No Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/07/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: analyzing problems to identify significant factors, gathering pertinent data, and recognizing solutions; planning and organizing work; and communicate effectively orally and in writing. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level (GS-07) you must have successful completion of 1 full year of graduate level education or superior academic achievement. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond six months general experience and 45 semester hours of college. You will be rated on the following Competencies for this position: Data Management Manages and Organizes Information Project Management Research Team Building Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary; however, there will be some walking, bending, lifting and carrying of light loads such as files and journals requiring some minimal physical effort. Work Environment: The work is mostly sedentary; however, there will be some walking, bending, lifting and carrying of light loads such as files and journals requiring some minimal physical effort. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education To qualify for the GS-09 utilizing education as a substitution, or combination or education/experience, a transcript must be submitted with your application if you are basing all or part of your qualifications on education. A master's or equivalent graduate degree or two full years of progressively higher-level graduate education leading to such a degree that is related to this position. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.