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Educational Testing Service Administrative Professional III in Topeka, Kansas

Job Descriptions:

Do you enjoy working in a dynamic environment? Do you enjoy working with people and help solve problems? We are looking for someone who thrives in a fast-paced environment to support a senior leader and team of scientific staff. You will be part of the ETS R work with scientific staff on statements of work and other contract-related information and oversees purchase orders and payment disbursements

  • Trusted to communicate technical and/or sensitive information to senior management, clients and/or external sources

  • Conducts necessary research and recommends appropriate action

  • Independently resolves inquiries and issues that do not require the attention of supervisor

  • Proactively manages executives' calendar based on working knowledge of business area supported and established priorities

Supports project management processes

  • Takes action based on guidelines set by project manager assigning resources, adjusting task dates

  • Monitors and flags potential issues and understands impacts and relationship across projects

  • Applies knowledge of business to determine expected steps

  • Able to initiate projects from inception based on established project needs

  • Reviews, develops, streamlines and standardizes process and templates using SharePoint

  • Contributes to and executes strategies for closing the gap between current and desired state

  • Guides and trains others on processes; identifies and implements best practices, develops documentation, work procedures, or guidelines; maintains quality control

Meetings, conferences, event planning

  • Owns responsibility for group, internal, team, external, departmental, corporate-wide and/or high-profile meetings

Record keeping/information processing/reporting

  • Designs and develops documents, presentations, spreadsheets, websites

  • Guides staff on use of or creation of documents, presentations, spreadsheets, databases, websites, SharePoint sites or other business software as required for the role

  • Informally serves as Subject Matter Expert on related policies and applications

Required Experience:

This is a client facing role that requires all applicants for this position certify that they have been fully vaccinated by their start date


A Bachelor's degree is necessary.


Six years of related work and project management experience are required.


  • Demonstrated proficiency of MS Office suite and SharePoint

  • Ability to provide technical support for hybrid work meetings

  • Excellent collaboration, organization and teamwork skills in order to coordinate with other administrative staff to accomplish division activities

  • Excellent verbal and written communications skills, with exceptional interpersonal skills

  • Ability to multi-task, work with minimal supervision, and achieve results in a fast-paced environment

  • Solid project management skills with ability to multi-task with a high degree of organization and attention to detail


COVID-19 Requirements

ETS requires all new hires to either certify that they have been fully vaccinated or request and obtain an exemption due to medical or religious reasons by their start date.

EDUCATIONAL TESTING SERVICE is an Equal Opportunity and Affirmative Action Employer of Women and Minorities.

EDUCATIONAL TESTING SERVICE is an Equal Opportunity and Affirmative Action Employer of protected Veterans and Individuals with Disabilities.

EDUCATIONAL TESTING SERVICE is a Drug-free workplace.

Keyword: Administration

From: Educational Testing Service