Job Information
Spring Hill USD 230 Special Services Administrative Assistant in Spring Hill, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13038932
S P R I N G H I L L S C H O O L D I S T R I C T
Clerical
Title Special Services Administrative Secretary
Purpose The Special Services Administrative Secretary assists and relieves the administrator
of paper work and other assigned duties so that he/she may devote maximum
attention to the responsibilities of special education and educational administration.
The Special Services Secretary provides office and clerical support to assist with the
efficient operation of the school district. To accomplish these tasks, the Special
Services Secretary works closely with the staff and administration of USD 230.
Supervision Director of Special Services
Benefits ? Fringe benefits as scheduled by the Board of Education.
? 12 Sick Days leave per year, accumulative to seventy (70) days
? 1 Day Personal leave per year, un-accumulative. One (1) additional personal
day may be taken and deducted from sick leave.
? 2 Days Bereavement leave per year, un-accumulative. One (1) other
bereavement day may be taken and deducted from sick leave.
? Vacation .83 days per month = 10 days per year (1-5 years of employment,
15 days per year (6 + years of employment)
? 13 paid holidays
Required
Qualifications
? High school diploma or equivalent.
? Previous secretarial experience.
? Computer/typing and filing skills.
? Microsoft Office and Google Suite experience.
? Organizational skills.
? Have a valid drivers license, be able to drive, and qualify under the districts
insurance carrier when driving a district vehicle.
? Desire to continue professional growth.
Physical
Requirements &
Conditions
? Requires prolonged sitting or standing.
? Requires physical exertion to manually move, lift, carry, pull, or push heavy
(up to 20.) objects or materials.
? Requires stooping, bending, and reaching.
? Must work in noisy and crowded environments.
? Must be able to climb stairs and use a small step ladder.
? Must be able to drive a mechanical vehicle.
General
Responsibilities
? Help ensure the orderly flow of required paperwork.
? Communicate effectively with members of the school district and
community.
? React to change productively and handle other tasks as assigned.
? Appropriately operate all equipment as required.
? Support the value of an education.
? Support the philosophy and vision of the Special Services Department and
USD 230.
Essential
Functions
? Assists w/preparation, maintenance and submission of Categorical Aid
reports to KSDE.
? Maintain in-service records for all USD 230 paraprofessionals.
? Assists w/facilitation, preparation, maintenance, and submission of
Medicaid reports.
? Maintain accurate records.
? Assist with Management Information System (MIS) and other state reports.
? Assist with scheduling of Special Education related meetings.
? Welcome visitors and arrange for their comfort.
? Screen telephone calls, direct them to the appropriate person/department.
? Screen and route incoming mail.
? Compose, type, and copy correspondence, reports, bulletins, records,
handbooks, brochures, newsletters, and other materials.
? Obtain, gather, and organize pertinent data as needed/requested.
? Maintain an orderly filing system.
? Schedule appointments, make travel arrangements, and assemble materials
for meetings.
? Assist in planning meeting agendas and assist in preparing meeting
summaries.
? Maintain accurate inventory of Special Services materials and equipment.
? Assist in training new employees.
? Stay current with in-service hour requirements for the department/position.
? Place orders for materials/supplies, verify deliveries, and distribute to staff.
? Keep abreast of new computer hardware and software.
? Adhere to all district health and safety policies, including all precautions of
the Bloodborne Pathogens Exposure Control Plan.
? Responds positively when assigned other duties by administration.
? Other duties as assigned by the Director of Special Services.
12/13/23