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Minds Matter, LLC Intake Coordinator in Overland Park, Kansas

Company Overview

Minds Matter, LLC is an organization dedicated to helping individuals who have experienced a brain injury live independently at home. Our innovative experts provide services and resources that empower consumers to relearn, reinvent and reconnect in their communities. We believe in a holistic, person-directed approach to care. Your goals are our goals. Our consumers work with physical, occupational, cognitive, behavioral, and speech therapists as well as Transitional Living Services staff who help consumers learn independent living skills so they can live, work and play in the community.

Job Summary

Minds Matter LLC, a growing, innovative home health agency is seeking an Intake Coordinator to facilitate eligibility and services for consumers referred to our agency. This position will require knowledge of all services and resources provided by our company and within our community. The Intake Coordinator must have vast knowledge of social security, Medicaid, Medicare, private insurance and other funding streams. In addition, the intake coordinator will serve as the central point of contact for quality assurance, written and oral communication internally and externally on all referral processes. This position requires daily travel in Johnson County, Wyandotte County, and surrounding areas. The intake process takes place in the community and in consumers home.

Responsibilities and Duties

  • Responsible for learning and implementing all aspects of Minds Matter LLC philosophical principles

  • Facilitate the ongoing eligibility of consumers for services including Medical eligibility, knowledge of private insurance benefits, Social Security, Medicare and other funding options.

  • Conduct intake process within timelines outlined by tracking sheet

  • Maintaining database for consumer information, referral contacts and service outcomes, maintain list for Aging and Disability Resource Center (ADRC) referrals and contact periodically to follow up on progress with connection to needed services and disseminating new referral information to Director of Rehabilitation Services (DORS), Regional Rehabilitation Directors (RRDs) and other staff, as appropriate.

  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

  • Show proficiency in technical aspects of the waiver including, but not limited to, electronic plans of care, documentation, paperwork, reviews and forms for communication between consumers, KDADS, MCO?s and all other agencies

  • Communicate all known needs and service desires of consumers to the DORS, RRD and other staff, as needed.

  • Meet all policy and procedure requirements for documentation, including completion of reports.

  • Make copies of correspondence and other printed material.

  • Establish and maintain a professional rapport with all consumers, co-workers, referral agents and representatives of other community agencies and services.

  • Promote public relations throughout the agency and community for the program.

  • Demonstrate a willingness to serve on agency and inter-agency task groups as requested.

  • Conduct services in a professional manner including abiding to Minds Matter? dress code. The dress code states that if staff is meeting with new consumer/families or interacting with other professionals they are not allowed to wear jeans, shorts, sweat suits, tank tops, flip flops, or other ?casual wear?. Professional staff will be allowed to wear jeans on Fridays if they are not meeting with new consumers or families.

  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

  • Perform other duties as assigned.

  • Maintain confidentiality of protected health information in accordance with HIPAA regulations.

Qualifications and Skills

  • High degree of sensitivity toward all people

  • Ability to effectively plan, coordinate and assist with intake process and systems

  • Ability to make evaluation based on measurable criteria

  • Ability to interact professionally with consumers, staff and professional contacts

  • Customer Service Skills and a high degree of professionalism

  • Computer skills including experience with Excel and Power Point

  • Excellent time management skills, often changing from one task to another without loss of efficiency or composure

  • Excellent Oral and written communication skills

  • Strong attention to detail

  • Basic to moderate technology skills, as our electronic medical record system is run on an iPad.

Education and Experience

  • Prefer Bachelor?s degree in social services, business and/or 1-3 years of related experience.

  • Training in Excel, Power Point and other applications

  • Prefer experience working with persons with disabilities and systems.


  • Requires good verbal skills and listening ability.

  • Must be able to read and write

  • Basic iPad proficiency

  • Have reliable transportation

  • Check voicemail and email daily

Measurement of Success

  • Feedback by constituents including consumers, families, staff, and other agencies.

  • Program utilization by referral agents.

  • Ability to relate to and work with all consumers effectively.

  • Degree of confidence the President has in the execution of responsibilities.

  • Positive and professional relationships with all internal and external contacts.

Total Compensation Package

  • In addition to competitive pay, we offer a 401K, an Employee Assistance Program (EAP), free CEUs, health insurance, dental insurance, and vision coverage to qualified employees, and generous accrual of paid time off.

  • Do meaningful work. With Minds Matter, your work makes an impact on a consumer's life from your very first meeting. Our therapy is applied in an individual's home and/or community - the most natural setting possible. As a result of this, our outcomes are 4-5x greater than that of other brain injury rehabilitation programs.