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CBRE Business Ops Coordinator in Overland Park, Kansas

Business Ops Coordinator

Job ID

40621

Posted

19-Nov-2021

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Engineering/Maintenance

Location(s)

Remote - US - Remote - US - United States of America, Seattle - Washington - United States of America

JOB SUMMARY

We are looking for a business operations coordinator to join the CBRE Global Workplace Solutions account supporting one of the world’s largest online retailers.

In this role, you’ll be working under the supervision of the business operations manager and will provide routine day-to-day business operations support to multipleteams.Your key area of focus will beexpense reconciliation and reportprocessing, and you will also provide administrative support to account leadership. You’ll handle additional functions such as processing vendor invoices, making group travel arrangements, and other tasks to support the team.

We are looking for someone who is relentlessly organized and detail oriented, and who enjoys working methodically to process a high volume of information. The ideal candidate is motivated by providing excellent customer service and by the pursuit of total accuracy in their work. This role will be a key resource for the rest of the team and for account leadership and is expected to be able to prioritize and manage their time effectively.

Remote position. Schedule is flexible outside of core hours that will be determined based on time zone.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responsible for coordinatingthe tracking, organizing,timelyentry,andprocessingofexpensereports for a high volume of monthly travel and leadership expenses on several corporate card accounts.Collaborates with team and vendors to ensure thorough documentation of expenses. Codesandallocatesexpenses within PeopleSoft.

Reconciles and audits vendor invoices and submits for billing in a timely manner. Researchesvendorinvoicesandpaymentinquiries.

Arranges travel for new hires and candidates as requested, including group travel for large onboarding cohorts. Serves as a key contact for those new hires.

Provides administrative support to account leadership, including:

· Coordinating the timely entry and processing of expense reports within PeopleSoft

· Scheduling meetings

· Arranging travel

Otherduties asassigned.

SUPERVISORY RESPONSIBILITIES

Noformalsupervisoryresponsibilitiesinthisposition.

QUALIFICATIONS

Toperformthisjobsuccessfully,anindividualmustbeabletoperformeachessentialdutysatisfactorily.Therequirementslistedbelowarerepresentative of theknowledge,skill, and/orabilityrequired.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essentialfunctions.

EDUCATION and EXPERIENCE

Highschooldiplomaorgeneraleducationdegree(GED)withaminimumoftwoyearsofrelatedexperienceand/ortraining.

CERTIFICATES and/or LICENSES

None

COMMUNICATION SKILLS

Ability to comprehend and interpret instructions, short correspondence, and memos and askclarifyingquestionstoensureunderstanding.Abilitytowriteroutinereportsandcorrespondence.Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.Ability to effectively present information to an internal department and/or large groups ofemployees.

FINANCIAL KNOWLEDGE

Requiresbasicknowledgeoffinancialtermsandprinciples.Abilitytocalculatesimplefiguressuchas percentages.

REASONING ABILITY

Abilitytounderstandand carryoutgeneralinstructionsinstandardsituations.Abilitytosolveproblemsinstandardsituations.Requires basic analyticalskills.

OTHER SKILLS and/or ABILITIES

Intermediate skills with Microsoft Office Suite products such as Word, Excel, Outlook, etc.Knowledge of Financialsoftwaresystems(e.g.PeopleSoft,MTA,VASandI-Track).

SCOPE OF RESPONSIBILITY

Decisionsmadewithgeneralunderstandingofproceduresandcompanypolicies toachievesetresultsand deadlines. Errors injudgmentmaycauseshort-termimpacttoco-workers andsupervisor.

CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

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