Veterans Affairs, Veterans Health Administration Contract Specialist in Leavenworth, Kansas
Summary Tour of Duty: 8:00 a.m. - 4:30 p.m. Position Description Title/PD#: Contract Specialist/ PD#11007A Compressed/Flexible Schedules: Available Telework: Eligible Virtual Position: No This recruitment is for four positions with VHA Regional Procurement Office Central, Network Contracting Office (NCO) 15, located in Leavenworth, KS. THIS IS AN OPEN CONTINUOUS ANNOUNCEMENT WITH A CLOSING DATE OF 10/05/2021. Please see additional information under application requirements for the order of referral. Responsibilities Contract Specialist/ PD# 11007-A The Contract Specialist ensures that specifications and statements of work are prepared in a manner which adequately describes the Government's requirements without restricting competition. Advises technical personnel as to inadequate, ambiguous or vague specifications to avoid Government liability. Performs a complete review of recommended sole-source requirements and conducts necessary market analysis to test the noncompetitive assumptions of requisitions. Prepares required findings and sufficiently documents determinations in this regard. Solely responsible for selecting the appropriate method of procurement, i.e. simplified acquisition procedures, sealed-bidding, negotiations. Advertises all applicable requirements and prepares the solicitation document using agency contract writing systems for issuance, insuring regulatory and legal sufficiency, and promoting maximum competition. Conducts public bid openings, reviews bids, and determines responsiveness and responsibility of low bidder in accordance with applicable regulatory requirements when using sealed bidding. Resolves protests, mistakes in bids, late bid situations and coordinates with the Small Business Administration for Certificate of Competencies (COC's). Identifies appropriate negotiation team members; formulates pre-negotiation objectives, and facilitates the negotiation as the team leader and chief negotiator. Prepares detailed price negotiation memoranda, outlining in writing the details of negotiations with contractors in competitive and noncompetitive negotiations. Provides signatory authority and executes contract awards within warrant authority, as requested by supervisor. Serves as contract administrator on awarded contracts. Conducts post-award conferences with Contractor and Government personnel to provide information and to clarify standard and special contractual provisions of the contract. Negotiates required changes to contract conditions to protect the agency. Resolves problems of delivery, production, quality, inspection, differing site conditions, and other pertinent matters. Performs cost/price analysis on change order proposals and analysis of delivery requirements. Contract Specialist shall fully utilize contract writing system, contract reporting system, financial management system, and prosthetics application suite, in accordance with Agency policies. Perform other duties as assigned. Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements at the time their application is submitted. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-11 position you must have served 52 weeks as a GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Basic Requirements for GS-11 A 4-year course of study leading to a bachelor's degree with a major in any field - OR - At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position. Note: The Defense Acquisition University (DAU) does not grant Academic degrees; therefore courses completed at the DAU are not creditable towards meeting the 24 semester hour requirement, in the fields identified above, unless the coursework has been evaluated by an accredited institution recognized by the U.S. Department of Education, and appears on a college or university transcript. Specialized Experience for GS-11 Applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-9) in the normal line of progression for the occupation in the organization. Examples of specialized experience includes experience with: Federal Acquisition regulations (or similar), VA Acquisition regulations (or similar), contract law, and procedures applicable to the acquisition process and contract administration including modifications, terminations, claims, and close out. Various types of contracts, including firmfixed price, firmfixed price with economic price adjustments, time and materials, labor-hour, and indefinite-delivery. Various types of contract methods to include simplified acquisition procedures, contracting by negotiation, multiple award schedules, and methods unique to commercial items. Cost/price analysis techniques used to establish a fair and reasonable price when evaluating contractor proposals, change order proposals, and to conduct negotiations. Negotiation techniques sufficient to negotiate contract prices, terms and conditions, modifications, and settlements. Contract administration principles and practices sufficient to monitor and document contractor performance and compliance with all terms and conditions of the contract. Commercial and industrial business practices used to identify potential sources. - OR - 3 full academic years of progressively higher level graduate education or Ph.D. or equivalent doctoral degree. - OR - Applicants may also combine education and experience to qualify at the GS-11 level. Graduate Education: To qualify for GS-1102 positions on the basis of graduate education, graduate education in one or a combination of the following fields is required: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website. Preferred Requirements: FAC link: www.fai.gov/drupal/certification/contracting-fac-c Education APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report attendance and/or degrees from only these schools. Applicants can verify accreditation at the following websites: www.ed.gov/admins/finaid/accred/index.html and http://ope.ed.gov/accreditation/. Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. Additional Information The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation and be found well-qualified for this vacancy. Information about CTAP and ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/rif/employee_guides/career_transition.asp. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online view the following link for information regarding an Alternate Application. Order of Referral: Eligible and Qualified applicants that apply from the opening of the announcement through 4/26/2021 will be on the first certificate referred to the hiring manager. Eligible applications received after this date will be referred at regular intervals or as additional vacancies occur on an as-needed basis until the closing date of the announcement. Applicants may update their application packages at any time during the opening of the announcement.