Job Information
University of Kansas Events Coordinator and Alumni Relations Specialist in Lawrence, Kansas
27805BR
Job Title:
Events Coordinator and Alumni Relations Specialist
Department:
Education Administration
Primary Campus:
University of Kansas Lawrence Campus
Job Description:
50% Education and Human Sciences Program and Event Coordination : Develop, plan, manage, execute, and evaluate a portfolio of special events. Responsibilities include:
Oversee the execution of all special events to ensure standards of quality and impact to align with School’s strategic plan.
Determine and manage the special events calendar to distribute events strategically throughout the year.
Use project management skills to effectively map out and meet all deadlines, including but not limited to: calendaring, invitation preparation and distribution, programming preparation and execution, catering, vendor relationships, stakeholder briefings, volunteer management, RSVPs, payments, event inquiries, day-of event logistics and post-event follow-up.
Manage events budgets.
Develop vendor and partner relationships.
Coordinate with SOEHS marketing coordinator.
40% Education and Human Sciences Alumni relations: Develop, manage, execute, and evaluate plans for alumni relations. Responsibilities include:
Work with chairs and deans to create plans for alumni outreach.
Work with departments to build a list of alumni and track their professional careers.
Work with departments for events for departmental alumni.
Coordinate with the SOEHS marketing coordinator.
10% Miscellaneous Duties: Utilize event planning knowledge and management skills to perform miscellaneous duties that contribute value to the School of Education and Human Sciences, including:
Serve as support for fall and spring convocation.
Other related duties as assigned
Req ID (Ex: 10567BR) :
27805BR
Disclaimer:
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.
Work Schedule:
8-5 M-F
FLSA Status:
Nonexempt
Contact Information to Applicants:
Michele Casavant
casavant@ku.edu
Required Qualifications:
Bachelor’s degree in communications, public relations, education, strategic communications, or relevant field.
Minimum of 3 years of related experience.
Excellent communication skills, especially in a customer service context, as evidenced by application materials.
Evidence of excellent word processing skills, ability to maintain spreadsheets, and/or databases, as demonstrated by application materials and interview process.
Employee Class:
U-Unclassified Professional Staff
Advertised Salary Range:
46,000 - 52,000
FTE:
1.0
Preferred Qualifications:
Experience working independently as well as in a team.
Experience coordinating events within a collegiate or academic setting
Four or more years of related experience.
Experience designing and executing larger scale events.
Position Overview:
This position is responsible for the development and execution of all events hosted at the School level for the School of Education and Human Sciences (SOEHS), including several high-profile and annual events. Additionally, this position is responsible for building alumni relationships, coordinating with the departmental chairs, and creating connections with the community. This position coordinates all aspects of the events, evaluates their effectiveness and reports directly to the Assistant Dean to ensure the events implemented align with the School’s strategic event plan. This position will require some evenings and weekends as needed for different events.
This position is designated as hybrid. Flexible and occasional virtual work schedules will be evaluated as per KU policy and School guidelines. Pay and benefits are competitive.
Reg/Temp:
Regular
Application Review Begins:
20-May-2024
Anticipated Start Date:
10-Jun-2024
Additional Candidate Instruction:
In addition to the online application, please submit the following documents to be considered for this position:
A cover letter addressing how required and preferred qualifications are met.
Resume or curriculum vitae.
Contact information for three professional references.
Priority review of applications will begin May 20th, 2024 and will continue until a qualified pool of applicants is identified. To ensure consideration, please apply by this date.
Job Family:
Public Affairs-KUL
Work Location Assignment:
Hybrid
Position Requirements:
Willingness to work some evenings and weekends as necessary to fulfill the duties of the position and mission of the School.