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University of Kansas Accounting Specialist in Lawrence, Kansas

23875BR

Job Title:

Accounting Specialist

Department:

Carruth SSC

Primary Campus:

University of Kansas Lawrence Campus

Job Description:

60% Responsible for purchasing and resource management, following University, KUCR and Endowment guidelines and regulations; including documentation:

  • Processes payments and purchase requisitions through university financial systems and determines appropriate account and funding for payment.

  • Develops unit processes to ensure that appropriate funding sources are used and that resources are available for purchases; audits and reviews procurement card purchases to ensure procedures for compliance with University, Endowment and KUCR accounting systems are followed.

  • Manages travel reimbursements; reviews all travel requests to ensure that expenditures and reimbursements are in accordance with pertinent laws and regulations; processes payments and reimbursements as appropriate.

  • Knowledgeable of university purchasing and bid procedures, contracts, and federal regulations to ensure appropriate purchases are made.

  • Processes accounts receivable transactions in university financial system.

  • Works with the Finance Manager to resolve problems related to billing errors, non-receipt of invoices and discrepancies between statements and records.

  • Verifies scholarship recipients, processes posting forms to Financial Aid and Scholarship and provides data and reports to the Chair or Director upon request.

30% Responsible for monitoring fiscal operations for each unit/department/center served; including, but not limited to:

  • Participates in day-to-day fiscal operations to ensure compliance with established University, Endowment and KUCR accounting principles, policies and objectives.

  • May monitor posted expenses and process cost transfers when needed; ensures that expenditures follow all University and Endowment processes and procedures; identifies discrepancies to supervisor and unit Director/Chair.

  • Works with the Finance Manager to inform and assist the Director/Chair with operational needs and related budgetary impact.

  • Works with the Finance Manager to provide the Director/Chair with financial information to assist in the development of the annual operating budget.

  • Works with the Finance Manager to provide non-standard reports and statements as requested.

  • Gathers data for and prepares budgetary, statistical, reconciliation and other requested reports for leadership and SSC Director and Finance Manager.

  • May monitor accounts receivable, revenues and expenses.

  • Escalates questions as appropriate to the SSC Finance Manager and/or the Chair/Director.

10% Other SSC Responsibilities

  • Coordinates with central finance on the interpretation and communication of finance policies, procedures, and programs.

  • Reviews and recommends changes to department and SSC procedures to ensure compliance with policy; prepares and updates procedural manuals and related instructional materials.

  • Serves as a resource to department staff and faculty to ensure compliance with policy.

  • Participates in department meetings and events to maintain knowledge of the department and relationship with the faculty and staff.

  • Attends regular meetings, training sessions and professional development workshops/seminars to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the SSC Finance Manager.

  • Other duties as assigned.

Req ID (Ex: 10567BR) :

23875BR

Disclaimer:

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Civil Rights & Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).

Work Schedule:

Monday - Friday, 8 am to 5 pm

FLSA Status:

Nonexempt

Contact Information to Applicants:

Erin Sommer, erinsommer@ku.edu

Required Qualifications:

  1. Bachelor's degree in accounting, business administration or related field OR High School Diploma/GED and three (3) years of relevant experience.

  2. Computer skills in a PC/Windows environment including MS Word and MS Excel as demonstrated by application materials and previous experience.

  3. Excellent written communication skills and attention to detail as demonstrated by application materials.

Employee Class:

U-Unclassified Professional Staff

Advertised Salary Range:

$40,000

FTE:

1.0

Preferred Qualifications:

  1. Bachelor’s degree in finance, accounting, business administration.

  2. Experience using a financial ERP (Enterprise Resource Planning system), such as Oracle Financials (FITC), Concur, Maximo, Central Square (OneSolution), etc.

  3. Experience with fund accounting.

  4. Prior work experience requiring Analytical and problem-solving skills.

  5. Informational writing experience with program and training materials through mediums such as the web, social media, brochures, manuals.

  6. Experience working both independently and a team environment.

  7. Experience managing multiple tasks and assignments in a deadline driven environment.

Position Overview:

The day-to-day finance activities in the SSC will be conducted by Accountants and Accounting Specialists. These positions will be responsible for working with assigned units, departments, and centers as well as the SSC Finance Manager and/or Director to perform financial business activities in an environment of excellent client service. The Accounting Specialist position will use accounting skills to perform financial support functions, provide departments with accurate and timely information to make decisions, and ensure efficient transaction processing.

The SSC Accounting Specialist will provide timely and professional services that support or enhance the administrative and service goals of the units served. The SSC Accounting Specialist will report to the SSC Finance Manager or SSC Accountant and will be responsible for transaction processing for the units served.

Reg/Temp:

Regular

Application Review Begins:

28-Nov-2022

Anticipated Start Date:

19-Dec-2022

Additional Candidate Instruction:

A complete application includes:

  1. Cover letter addressing how you meet the required and preferred qualifications.

  2. Resume.

  3. Contact information for three professional references (including at least one previous or current supervisor).

  4. Completion of the online application.

  • UPDATE: Application review has been changed to Monday, December 5, 2022 and continues until a pool of qualified applicants is identified.

Job Family:

Administrative Support-KUL

Work Location Assignment:

Telework

Position Requirements:

  1. This position currently works 100% remote but may transition to a hybrid model in the future at which point Incumbent will work remotely and on campus based on a set departmental schedule. There may be occasional trainings and meetings where it will be required to work on-site.
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