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University of Kansas Medical Center Administrative Assistant in Kansas City, Kansas

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/ada/r/jobs/11276882 Administrative AssistantPosition Title:Administrative AssistantJob Family Group:Professional StaffJob Description Summary:Assistant to an administrator (director or above), including scheduling and sending correspondence on behalf of the administrator and/or department. Prepares project and grant budgets for use in planning, policy making and program evaluation. Compiles information, prepares reports and is involved in implementing departmental policies.Job Description:Position Summary:This position provides administrative support to the Office of Medical Education leadership and staff. The position requires a demonstrated ability to multitask and work independently as well as collaboratively. This position reports to the Administrative Officer of the Office of Medical Education.Required qualifications: Bachelor's degree in business administration, education, related field or equivalent work experience. At least 2 years relevant experience in a general office, clerical and/or administrative role. Working knowledge of Microsoft Word and Excel in order to prepare documents and spreadsheets. Ability to handle multiple concurrent projects and maintain accurate record keeping systems with attention to detail. Excellent communication skills, both in person and over the phone. Excellent customer service skills and professional demeanor. Ability and willingness to accept change, work cooperatively with others and contribute to a positive work environment as a team player. Ability to prioritize responsibilities and flex to meet the needs of multiple members of leadership and staff within the office.Preferred qualifications: Experience with making travel arrangements and event planning. Willingness to learn additional computer software (Access, PowerPoint, SharePoint). Previous experience in an administrative role.Job Duties: Greet visitors to the department. Answer phones and receive/relay messages, directing calls to appropriate faculty/staff as needed. Perform administrative and clerical tasks for department leadership and staff such as copying, faxing, filing, etc. Provide support and maintain complex calendars for leadership and staff as requested. Assist leadership and staff with the coordination of meetings and varied activities of the Office of Medical Education, including special and reoccurring events. This may include coordinating meetings, preparing, distributing and maintaining membership rosters, meeting calendars, agenda, minutes, records and reports. Maintain Office of Medical Education calendars and lists (mailing, phone, employee, etc.) Assist in handling the operational tasks necessary to insure smooth and efficient running of the Office of Medical Education. This may include checking office equipment for proper functioning, maintaining supplies and processing requests for work, repairs and service as needed. Under the direction of the Administrative Officer and in coordination with finance office of the School of Medicine, coordinate complex travel arrangements, calendars and itineraries for travel by leadership and staff. Responsible for performing other administrative duties as indicated by the Administrative officer or other Office of Medical Education leadership.Employee Type:RegularTime Type:Pay Rate Type:HourlyPay Grade:A09Pay Range:Minimum19.65Midpoint24.57Maximum29.48Application Instructions:To learn more and apply online, please visit https://apptrkr.com/1996008 or go to https://jobs.kumc.edu/ and search for position number JR000525.Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.About KU Medical Center:The University of Kansas Medical Center's mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at http://www.kumc.edu/.Benefits:KU Medical Center proudly offers a competitive and comprehensive benefits package through the state of Kansas, with flexible options designed to meet the diverse needs of our faculty and staff. To learn more about our options for medical, vision, dental and other insurances, as well as our generous time off policies and retirement options, please visit http://www.kumc.edu/human-resources/benefitsrewards.html.Copyright 2017 Jobelephant.com Inc. All rights reserved.https://www.jobelephant.com/jeid-c9df14e4f1a0c440a1509c1b32d0064a