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University of Kansas Medical Center Administrative Assistant- Central Administrative Support in Kansas City, Kansas

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/12822611


rAdministrative Assistant- Central Administrative Support




SOM KC Executive Dean


Administrative Support Admin

Position Title:

Administrative Assistant- Central Administrative Support

Job Family Group:

Professional Staff

Job Description Summary:

The Central Administrative Support (CAS) department supports the Pharmacology, Toxicology, and Therapeutics and the Cell Biology and Physiology departments under the School of Medicine. This position will serve as the Administrative Assistant within the CAS. They will work with approximately 45 faculty to facilitate all necessary hiring, payroll functions, faculty affairs, be the primary person for all events and assist the Director with the Graduate Studies Program.

Job Description:

Required Qualifications

Education: Associate\'s degree. A combination of education and relevant work experience may be substituted for degree on a year-for-year basis.

Work Experience: Minimum of two years\' experience as an administrative assistant

Preferred Qualifications

Education: Bachelor\'s Degree.

Work Experience: Experience in Human Resources and in a university environment


  • Excellent computer skills and demonstrated experience utilizing Microsoft Office applications (Word, Excel, PowerPoint, Publisher), Adobe and word-processing software.
  • Experience in Workday
  • Must have excellent oral and written communication skills; high degree of attention to detail; ability to initiate and exercise independent judgment and decision- making skills; work comfortably with wide variety of individuals.

Specific Job Duties (For all departments referenced in the Position Summary

Human Resources / Benefits / Office of International Programs

  • Primary liaison between HR / Benefits and personnel in the departments
  • Assist the Office Manager as requested in the recruitment of new faculty hires.
  • Assist the Office Manager as requested with new faculty hires transition from their former employer to KUMC (change of address, health insurance, visa, real estate, moving, transferring students or fellows, finances, start-up, lab set up)
  • Work with central HR Recruitment to write and post positions in WorkDay for faculty and office positions ensuring compliance with Equal Opportunity requirements
  • Assist the Office Manager as requested in advising faculty and staff regarding HR policies and procedures.
  • Conduct the onboarding/offboarding of personnel and provide all necessary paperwork to management and KUMC Human Resources
  • Prepare visa applications for international employees
  • Maintain departmental personnel/stakeholder files
  • Assist the Office Manager as requested in the preparation of separation and offboarding for all faculty as they prepare to end their employment with KUMC.
  • Perform the separation and offboarding for all research staff, administrative staff and students as they prepare to end their employment with KUMC
  • Communicate changes and information about the medical school, policies, legislative updates, federal regulations and other items that impact department faculty and staff their job duties and work environment.
  • Conduct the department orientation for staff and students, including review of policies and procedures

Faculty Affairs

  • Coordinate faculty, joint, affiliate and volunteer appointments
  • Assist in the preparation all sabbatical, Emeritus, phased retirement paperwork as required by Faculty Affairs
  • Provide the departmental Promotion and Tenure C mmittees necessary paperwork for review of faculty appointments
  • Assist the Office Manager as requested in the managing and scheduling of the annual Faculty Assessment process and the mid-year Promotion & Tenure reviews for each department


  • Assist with all department events to include scheduling, sending invitations, monitoring RSVPs, catering etc.
  • Assist with organization of seminar speaker luncheons, hooding ceremony gatherings

Floor Management

  • Manage 4th floor administrative items to include facilities work orders, key assignments, copier maintenance, etc.


  • Sort and deliver mail.
  • Other duties as assigned by Directors and Office Manager

Required Documents

  • Cover letter
  • Resume

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance p