Geary County CVB Administrative Assistant in Junction City, Kansas
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The job duties of the CVB Administrative Assistant include but are not limited to provide clerical support, to implement administrative systems, procedures, policies and monitor special projects for all Convention and Visitors Bureau and Geary County; and to provide responsive, courteous and efficient service to County residents and the general public.
DUTIES AND RESPONSIBILITIES
The duties described below are indicative of what the CVB Administrative Assistant might be asked to perform. This job description is to incorporate any County resolutions for the position of CVB Administrative Assistant.This position description is not designed to list all tasks and responsibilities of this position.Geary County reserves the right to revise or change job duties as the need may arise. This position description does not constitute a written or implied contract of employment.
Customer Service.Includes answering telephones, conveying messages, greeting clients and determining need(s), and responding to verbal, written and electronic communications.Provides materials and publications in reference to specific requests concerning special events, attractions, education and relocation information, and demographics of the community.
General Office Duties.Prepares and maintains reports and correspondence.Coordinates and executes e-mailing and/or faxing of leads to lodging properties.Maintains an office budget with the Executive Directors guidance and approval.Assists with bid proposal creation, assembly and dissemination. Assists with the maintenance and updates for the CVB website.Maintains office equipment, supply inventories and monitors usage of materials.Maintains accurate reports of distribution of materials.
Inventory.Maintains an accurate and continuous inventory of all materials used or produced to include local, regional and state publications by other agencies or entities, designs filing system and ensures the files are up to date, special projects as assigned, and expedites office supplies and materials as needed.
CVB Promotions.Provides support services as needed at travel shows, fairs, events and other exhibitions attended or hosted by the CVB.Provides conference service support for booked conventions, meetings and special events within Geary County; to include the production of name tags, assembly of welcome packets and delivery.Assists and coordinates mailings, which includes delivery and pick-up, monitors postage usage, maintains and manages CVB client data bases.Continuously promotes the communities, attractions and events within Geary County.Organizes and utilizes CVB volunteers for the effective completion of the CVBs obligations for special events and exhibits.
CVB Advisory Board.Gathers detailed information and co-authors cooperative monthly calendars to include local, regional and state websites and publications for upcoming events and attractions.Prepares and distributes informational materials to Board Members for monthly meetings as directed by the CVB Director.