Kansas Employer ADMINISTRATIVE ASSISTANT TO THE VICE PRESIDENT OF FINANCE AND OPERATIONS (STF2770) in Fort Riley, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/ada/r/jobs/11567444
Essential Functions –
+ Provide document processing, records management, and general secretarial support to the Vice President of Finance and Operations, and the Accountant.
+ Prepare purchase orders, bid proposals for equipment and supplies, bid recommendations for board meetings, and correspondence for the Vice President of Finance and Operations.
+ Maintain bid vendor files, records of lease/ownership for HutchCC property, and business office files, such as contracts, policies and procedures, and open records requests.
+ Track expenditures for required state and federal reports.
+ Review rental property statements.
+ Maintain file of HutchCC insurance policies.
+ Maintain information file on HutchCC vehicles, purchase tags, transfer titles, and maintain registration and insurance.
+ Obtain and maintain information on drivers of HutchCC vehicles.
+ Record meeting minutes for various committee and dept. meetings
+ DragonDoc Editor: Edit policy and procedure documents in the college’s electronic document storage system, DragonDocs.
+ Assist Accountant with maintaining HutchCC’s Fixed Assets records.
+ Contact for room reservations.
+ Maintain the process calendar for the Finance and Operations office.
+ Arrive on time for work, attend work regularly, and successfully complete the responsibilities of the position.
+ Comply with HutchCC policies, procedures, and practices.
+ Serve actively on HutchCC committees.
+ Perform other responsibilities as assigned by the Vice President of Finance and Operations.
+ Offer assistance to and act as back-up for other Business Office functions/jobs.