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Kansas Employer ADMINISTRATIVE ASSISTANT TO THE VICE PRESIDENT OF FINANCE AND OPERATIONS (STF2770) in Fort Riley, Kansas

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/ada/r/jobs/11567444

Essential Functions –




+ Provide document processing, records management, and general secretarial support to the Vice President of Finance and Operations, and the Accountant.


+ Prepare purchase orders, bid proposals for equipment and supplies, bid recommendations for board meetings, and correspondence for the Vice President of Finance and Operations.


+ Maintain bid vendor files, records of lease/ownership for HutchCC property, and business office files, such as contracts, policies and procedures, and open records requests.


+ Track expenditures for required state and federal reports.


+ Review rental property statements.


+ Maintain file of HutchCC insurance policies.


+ Maintain information file on HutchCC vehicles, purchase tags, transfer titles, and maintain registration and insurance.


+ Obtain and maintain information on drivers of HutchCC vehicles.


+ Record meeting minutes for various committee and dept. meetings


+ DragonDoc Editor: Edit policy and procedure documents in the college’s electronic document storage system, DragonDocs.


+ Assist Accountant with maintaining HutchCC’s Fixed Assets records.


+ Contact for room reservations.


+ Maintain the process calendar for the Finance and Operations office.


+ Arrive on time for work, attend work regularly, and successfully complete the responsibilities of the position.


+ Comply with HutchCC policies, procedures, and practices.


+ Serve actively on HutchCC committees.




Secondary –


+ Perform other responsibilities as assigned by the Vice President of Finance and Operations.


+ Offer assistance to and act as back-up for other Business Office functions/jobs.

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