Emporia Public Schools-USD 253 Head Elementary Secretary in EMPORIA, Kansas
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Purpose: The Head Elementary Secretary coordinates office and clerical support to assist with the efficient operation of the school district. To accomplish these tasks, the Head Elementary Secretary works closely with the staff and administration of USD 253. Responsible to: Principal Payment rate: As established by the Emporia Board of Education Qualifications:1. High school diploma or equivalent. 2. Experience as a secretary.3. Demonstrated typing and filing skills.4. Experience using various computers and computer programs.5. Desire to continue career improvement.6. Health and Inoculation Certificate on file in the Central Office.7. Such alternatives to the above qualifications as the board may find appropriate and acceptable. Essential Functions:1. Coordinate office and clerical support to assist with the efficient operation of the school district.2. Ensure that all financial activities conform to district guidelines.3. Communicate effectively with all members of the school district and community.4. React to change productively and handle other tasks as assigned.5. Appropriately operate all equipment as required.6. Support the value of an education.7. Support the vision and mission of USD 253. Physical Requirements/Environmental Conditions:1. Requires prolonged sitting or standing.2. Occasionally requires physical exertion to manually move, lift, carry, pull, or push heavy objects or materials.3. Occasionally requires stooping, bending, and reaching.4. Must work in noisy and crowded environments. General Responsibilities:
+ Coordinate and supervise office and clerical support.
+ Screen visitors and telephone calls, directing them to the appropriate person/department.
+ Screen and route incoming mail.
+ Prepare outgoing mail.
+ Compose, type, and copy correspondence, reports, bulletins, records, and other materials.
+ Obtain, gather, and organize pertinent data as needed.
+ Take and transcribe oral dictation.
+ Maintain and orderly filing system.
+ Schedule appointments, make travel arrangements, and assemble material for meetings.
+ Assist in planning meeting agendas, and assist in preparing meeting summaries.
+ Collect, report, and deposit money received by the Elementary Office.
+ Assist in preparing financial reports.
+ Send free and reduced lunch approvals/denials to parents, and maintain accurate records.
+ Assist with enrollment.
+ Coordinate the Parent/Teacher Conference schedule.
+ Maintain accurate student cumulative folders.
+ Maintain accurate attendance records, and report attendance problems to the Principal.
+ Call parents to confirm absences.
+ Distribute office passes and notes as directed.
+ Maintain and submit a daily log of school hours completed.
+ Check and file lesson plan.
+ Assist with scoring and reporting achievement test results.
+ Report the honor roll each qua rter.
+ Assist with preparing student awards and organizing the end of the year awards assembly.
+ Assist with the preparation of the yearbook.
+ Schedule school pictures and re-takes.
+ Maintain an accurate inventory of student books and teacher materials.
+ Order, receive and distribute supplies.
+ Administer first aid to ill/injured students in the absence of the school nurse according to school policy.
+ Assist in hiring, supervision, and training of employees.
+ Assist with hiring substitutes, record staff absences, and submit staff reports to the Principal.
+ Place orders for materials, verify quantities delivered, and distribute to staff.
+ Respect the confidentiality of records and information regarding students, parents, and teachers in accordance with accepted professional ethics, and state and federal laws.
34. Strive to maintain and improve professional competence.35. Stay abreast of new technologies, data management and communication.36. Comply with legal and regulatory requirements as provided by state and federal law.37. Uphold and enforce board policy, administrative procedures, and school rules/regulations including but not limited to:
+ Acceptable use of technology
+ Sexual and racial harassment