Job Information
Maico Industries Executive Assistant in Ellsworth, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/12847198 Executive Assistant
As the Executive Assistant you will need to be well-organized, have great time management skills and be able to act with limited supervision. To be successful you must have a pleasant personality and the ability to deal with multiple tasks in a timely and effective manner. Stress management skills are essential for this position. The primary duty of the Executive Assistant is to perform a variety of administrative tasks and provide administrative support to the MaiCo Plant Manager.
Duties:
Work directly with the Plant Manager to support all aspects of his daily work routine.
Maintain the Plant Managers calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements.
Serve as a liaison between the Plant Manager, MaiCo Industry staff and the public. This includes receiving and screening the Plant Managers phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
Serve as a liaison between the Plant Manager and the Ellsworth Correctional Facility and KDHE.
Coordinate work with other MaiCo Industries staff as needed; play a key role in the coordination of staff efforts both within and outside the company.
Assist the Plant Manager in the development of presentations and white papers for internal and external audiences.
Assist with the companies HR needs and act as a liaison between the PKM HR staff and MaiCo.
Determine priority of matters of attention for the Plant Manager; redirect matters to staff to handle, or handle matters personally, as appropriate.
Keep the Plant Manager advised of time-sensitive and priority issues, ensuring appropriate follow-up.
Assist the Maintenance Department in the acquisition of needed parts.
Routinely perform a wide variety of support duties.
Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
Sort and triage mail; maintain e-mail and other address directories.
Compose and prepare letters relating to routine correspondence for the Plant Managers signature.
Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.