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Derby Public Schools Human Resource Assistant (Level 3) - Administrative Center in Derby, Kansas

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/12542402

PositionTitle: Human Resource Assistant (Level 3) - Administrative Center

  • Job ID: 4441
  • Position Type: Clerical (District Level) Human Resources
  • Date Posted: 05/23/2023
  • Location: Administrative Center - HR

Purpose: The Human Resource Assistant provides adequate backup andassistance for the Human Resource Department.

Responsible to: Assistant Superintendent for Human Resources

Salary: District Clerical Hourly Rate Schedule, Level 3

Classification of Employment: Non-Exempt


  1. High school diploma or equivalent.
  2. Demonstrates proficiency in typing/keyboard skills.
  3. Experience in using various software, including the Microsoft Office Suite.
  4. Experience with personnel management and/or employee benefit software preferred.
  5. Desire to continue career improvement.

Essential Functions:

1. Knowledge, Skill and Abilities

  • a. Communicate efficiently with all the members of the school district and community.
  • b. React to change productively and handle other tasks as assigned.
  • c. Appropriately handle all equipment as required.
  • d. Support the value of an education.
  • e. Support the philosophy and mission of Derby Public Schools.
  • f. Comply with all district policies, rules and regulations.

2. Physical Requirements/Environmental Conditions:

  • a. Requires the ability to sit and/or stand for prolonged periods.
  • b. Occasionally requires the ability to move, lift, carry, pull or push, stoop, bend and reach for heavy objects and materials.
  • c. Must be able to occasionally work in stressful environments.
  • d. Requires the ability to handle detail work under pressure and meet deadlines.
  • e. Requires the ability to work independently with little or no supervision.
  • f. Requires regular attendance and/or physical presence at the job.

General Responsibilities:

  1. Hold onboarding appointments with new employees to collect required documentation including district, state, federal and KPERS documentation.
  2. Set up and give new employees login information and instructions for Employee Access, district email access, and benefits website as applicable.
  3. Enter accurate, new employee information into human resource management system to prepare data for accurate payroll import.
  4. Enter accurate, new employee benefit data into benefit website as necessary.
  5. Enter new employee information into KPERS system.
  6. Assist with new hire orientations as needed.
  7. Assist with benefit open enrollment informational meetings.
  8. Implement employee wellness program initiatives as directed by the Assistant Superintendent of Human Resources.
  9. Attend wellness committee meetings and track wellness points for benefit discounts.
  10. Complete verifications of employment.
  11. Assist human resources and payroll with FMLA, short and long term leave forms and disability claims, and maintain leave information electronically.
  12. Follow up with employees as needed to obtain proper leave documentation.
  13. Maintain wellness website.
  14. Provide back-up support for Administrative Center Receptionist.
  15. Oversee employee badge distribution.
  16. Support human resource generalists with tasks as needed, including filing, out-of-district waiver processing, contract distribution, and data entry.
  17. Maintain records for Hepatitis B immunizations.
  18. Adhere to all district health and safety policies.
  19. Other duties as assigned by the Assistant Superintendent of Human Resources or superintendent which are consistent with the general, requirements, and qualifications of the position.