Job Information
Kansas Employer Receivables/License Coordinator in Leavenworth, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/12921539
POSITION DESCRIPTION
POSITION TITLE: Receivables/License Coordinator DEPARTMENT: City Clerk DIVISION: Administration FLSA: Non-Exempt RETIREMENT: KPERS EFFECTIVE DATE: May 1, 2024 GENERAL PURPOSE Issues and maintains licenses and permits and is responsible for the billing and collection of the Citys accounts receivables. Performs a variety of clerical work such as bookkeeping, word processing, filing, calculations, providing assistance to walk-in customers, answering incoming phone calls and receipting of money. SUPERVISION RECEIVED Works under the direct supervision of the City Clerk. May receive general guidance and direction from the Deputy City Clerk. SUPERVISION EXERCISED None generally. ESSENTIAL DUTIES AND RESPONSIBILITIES (Note: Important duties and responsibilities may include, but are not limited to, the following)
Licensing Operations:
? Issues all occupational licenses for firms conducting business in Leavenworth. Reviews fee schedule to determine proper fees and collects license fees from applicants as required. Issuance of licenses to include: liquor or cereal malt beverage licenses, massage licenses, vehicle for hire licenses, special use permits, dog licenses, alarm licenses, food handler permits, garage sale licenses, health permits and several other licenses.
? Prepares and records licensing related entries to the City business licensing system.
? Annually notifies all licensed firms of renewal requirements. Collects non-renewal penalties as indicated by ordinance. Issues delinquent letters to firms that do not renew.
? Prepares complaints to be submitted to Municipal Court for those businesses that have not renewed or are in violation of the Code of Ordinances.
Accounts Receivable/Cashier Operations:
? Billing and collection of Citys accounts receivable including but not limited to: inspections and building permits; landfill or solid waste service charges; sewer charges to the federal institutions; damages to City properties; and other various charges and services rendered by the City.
? Receipts monies from licensing, permits, and other miscellaneous revenues.
? Maintains accounts receivable records and collections; and prepares monthly billing and delinquent statements.
? Balances daily cash drawer to receipts. Maintains associated internal controls for cash receipts. Responsible for cash receipts, daily balances, monthly, quarterly and yearly reports.
Special Events:
? Coordinates various special events, parades, and closures for street, sidewalk and parking lots and notifies appropriate City Staff of such activities.
? Prepares necessary billing for special events for reimbursement to the City for any costs associated with staff or equipment.
Other Duties:
? Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers to appropriate person when applicable; answers phones; and provides customer assistance.
? Assists with citizen complaints, requests for service/information, to include open public records request.
? Composes, types, and edits correspondence; prepares policy reports, license reports, proclamations, resolutions, ordinances and other material requiring judgment as to content, accuracy, and completeness.
? Operates various office equipment.
? Enters data into the computer and keeps accurate records/reports.
? Maintains documents, files and records and assists with City Clerk departments records retention.
? Assists with Senior Rebate Program.
? Assists with mail distribution, accurately metering outgoing mail and maintain the postage meter.
? Develop and maintain an effective working relationship with other city employees, departments, city attorney and city commissioners/officials.
? May perform o her duties as assigned.
PERIPHERAL DUTIES
? Accepts voter registrations and forward documents to County Clerk.
? May assist other departments/divisions with administrative functions as needed.
? Call city commissioners or citizens when needed.
? Attend City Commission meetings when necessary.
? May serve as a member of various employee committees as appointed or directed. MINIMUM QUALIFICATIONS: Education and Experience:
? Graduation from a high school or GED equivalent.
? Two years experience in performing administrative or general office and clerical duties.
? Must be able to type 40 WPM and have experience with Microsoft Word, Excel, and Access.
? Must possess a valid drivers license at time of application (and maintain for duration of employment) and meet insurability standards under fleet insurance policy
Necessary Knowledge, Skills and Abilities:
? Working knowledge of the principles and practices of bookkeeping and their application to accounting transactions; working knowledge of modern office principles, practices and tools/equipment; and knowledge of statutes and ordinances pertaining to duties.
? Ability to make decisions